Information sharing agreements under chapters 1, 2, 3 and 4 of part 5 of the Digital Economy Act 2017 register

Information sharing agreements under the public service delivery, debt, fraud and civil registration provisions within the Digital Economy Act 2017

First published 1 November 2018

Last updated 12 August 2019 — see all updates

Category: Government

Managed by:


About the data

There are 38 records and 18 fields in this register

Preview of 10 records

Information sharing agreement 0001NamePurposeInformation sharing benefitsLegal power disclosureDisclosed informationControllersController namesInformation sharing methodProcessorsProcessor namesRetention periodStart dateEnd dateReview dateContactAreasArea names
38Childcare Pilot 001

The objective is to initiate an initial data exchange with HMRC in order to share information on customers who could potentially be claiming funding towards their childcare costs through multiple sources. The project will aim to identify any cases where customers appear to be double funded and investigate whether there has been a breach in their terms and conditions for receiving the childcare grant through SLC.

There will be tangible benefits in reducing fraudulent claims In addition: - Contribution to Government strategy to reduce fraud and error - Improved reputation - Improved data sharing capability - Publicising results to deter others leading to loss reductionsinformation-sharing-agreement-powers-and-objectives-0001:7

It is expected that SLC will send the following information for matching purposes. • Forename • Surname • DOB • Address • NINO • Child Name • Child DOB • Childcare Provider Name • Childcare OFSTED number

Initial assumption is that SLC would require the following from HMRC: • Match found on customer– working tax credits • Match found on child • Periods in which childcare funded was awarded (assume would want in last 2 tax years to cover the 17/18 academic year) • Childcare funding application date

government-organisation:PB27No data

The single file transfer will be completed by existing arrangements Secure Data Exchange Service (SDES), plus excel file will also be encrypted (password protected and sent out of band)

government-organisation:D25No dataP8M2019-06-032019-09-272019-09-27Data Subject Access Requests Verification Operations, 5 West Student Loans Company 100 Bothwell Street Glasgow G2 7JDNo dataNo data
37DWP Universal Credit and DVLA registered keepers database data sharing

To enable DWP to determine whether data on DVLA registered keepers database can help in verification of an individual’s address to help prevent fraud related to household composition

To enable DWP to understand whether DVLA registered keepers database information can help in automating the process of verifying an individual is at the address to assist in the prevention of fraud relating to household composition.information-sharing-agreement-powers-and-objectives-0001:7

First names, Family name, Address lines 1-4 where held, Postcode

government-organisation:D10, government-organisation:EA74No data

Encrypted USB stick using track and trace delivery

government-organisation:EA74No dataP5M2019-07-012019-12-312019-12-31data.protection@dwp.gov.uk;rightofaccess.requests@dwp.gov.ukNo dataNo data
1Exploring differences in company accounts filed between Companies House and HMRC

To identify where differences in accounts filed between HMRC and Companies House over the last 48 months indicate fraudulent activity

This pilot will help Companies House to identify potential fraud and error and, in establishing improvements to the operation of the account filing process, ensure that Companies House are presenting a more accurate picture of the financial health of businesses. This pilot will also enable HMRC to identify where companies are understating accounts and thereby reducing tax liabilities. In doing so, HMRC will be able to redeem extra public funds through increased tax dividends.information-sharing-agreement-powers-and-objectives-0001:7

Company names and registration numbers, selected accounts items, and the names of associated company directors, partners, and third party accountants where relevant.

government-organisation:EA26, government-organisation:D25No data

Government Secure Email

No dataNo dataP11M2018-09-062019-03-312019-03-21informationrights@companieshouse.gov.ukNo dataNo data
2Exploring Potential Fraud in the Help to Buy Scheme

To identify whether there is potential fraud in the Help to Buy Scheme, relating to the overinflaton of income (fraud by misrepresentation) and the failure to declare existing property ownership at the point of application (fraud by omission).

This information sharing agreement will help Homes England to identify any fraud in the Help to Buy Scheme, and to qualify the nature of this fraud. In doing so, Homes England will be able to assess compliance and review policies for preventative purposes only.information-sharing-agreement-powers-and-objectives-0001:7

Data on earnings and income, on self-assessment, on benefits and credits, and on property ownership will be disclosed by Her Majesty’s Revenue and Customs to Homes England

government-organisation:D25Homes England

Government Secure Email

No dataNo dataP3M2018-09-062019-05-312019-01-17DPO@homesengland.gov.ukNo dataNo data
7For the provision of data matching and sharing services to support Shell Energy (previously known as First Utility) deliver debt reduction assistance to eligible domestic energy customers.

To provide benefit eligibility checks to support Shell Energy provide financial assistance to domestic energy customers under an Industry Initiative scheme delivered as part of the Warm Home Discount Scheme.

Information sharing between the Department for Work and Pensions (DWP) and Shell Energy to confirm the eligibility of domestic energy customers who have applied for financial assistance with outstanding debt on energy bills.information-sharing-agreement-powers-and-objectives-0001:2

Shell Energy will share a unique identifier, name, date of birth and address for each customer. DWP will return the unique identifier only, with a flag which will indicate the result of the eligibility check (i.e. matched/not matched/unverified).

information-sharing-agreement-specified-person-0001:7, information-sharing-agreement-specified-person-0001:94Shell Energy

Encrypted files via email

No dataNo dataP1M2019-03-252019-06-30No datadata.protectionofficer@dwp.gsi.gov.ukNo dataNo data
5For the provision of the Energy Company Obligation (ECO) data matching and sharing service

To provide benefit eligibility checks to support delivery of the ECO scheme.

Information sharing between the Energy Saving Trust (EST) and the Department for Work and Pensions (DWP) to confirm the eligibility of customers who have applied for the installation of energy saving measures under the ECO scheme.information-sharing-agreement-powers-and-objectives-0001:2

EST will share a unique identifier, name, date of birth and address for each customer. DWP will return the unique identifier only, with a flag which will indicate the result of the eligibility check (i.e. matched/not matched/unverified).

information-sharing-agreement-specified-person-0001:7No data

Encrypted files via email

information-sharing-agreement-specified-person-0001:66ESTP3Y9M27D2018-12-032022-03-312019-12-03data.protectionofficer@dwp.gsi.gov.ukNo dataNo data
6For the provision of the Warmer Homes Scotland (WHS) data matching and sharing service

To provide benefit eligibility checks to support delivery of WHS.

Information sharing between the Energy Saving Trust (EST) (on behalf of Scottish Ministers) and the Department for Work and Pensions (DWP) to confirm the eligibility of customers who have applied for the installation of energy saving measures under WHS.information-sharing-agreement-powers-and-objectives-0001:2

EST will share a unique identifier, name, date of birth and address for each customer. DWP will return the unique identifier only, with a flag which will indicate the result of the eligibility check (i.e. matched/not matched/unverified).

information-sharing-agreement-specified-person-0001:7, information-sharing-agreement-specified-person-0001:66EST

Encrypted files via email

No dataNo dataP1M2018-12-172019-12-312019-06-17data.protectionofficer@dwp.gsi.gov.ukNo dataNo data
3National Fraud Initiative - HMRC and Local Authority Counter Fraud Pilot

The National Fraud Initiative (NFI) is the Cabinet Office’s UK-wide data matching exercise. It is exploring the potential value and effectiveness of using HMRC data to better identify and prevent fraud. We will share records containing personal data with HMRC. These will be matched against HMRC records and additional HMRC information appended and fed back to the NFI to be evaluated as to how it may improve the NFI national exercise.

The expected benefits are; 1. To provide additional intelligence on data matches already generated and released by the NFI for participant organisations to consider and investigate where appropriate; 2. To allow the NFI to update its fraud risk scoring of these released matches; 3. To assist with the reduction of potential false positive data match disclosure within the existing NFI data matching: and 4. To allow additional counter fraud data matches to be generated from just the additional HMRC results.information-sharing-agreement-powers-and-objectives-0001:7

Data items will relate to: ●Employed and self-employed earnings ●Household composition ●Property ownership

government-organisation:D2No data

Secure File Transfer (batch basis)

government-organisation:D25No dataP2Y2018-12-012020-12-312019-12-01nfiqueries@cabinetoffice.gov.ukNo dataNo data
8Pilot data share between Barnsley Metropolitan Borough Council and HMRC to manage and reduce Council Tax debt

To demonstrate the value of sharing local authority council tax debt data with HMRC to reduce and manage council tax debt. The pilot data share will help to manage and reduce council tax arrears; develop Barnsley Metropolitan Borough Council's recovery procedures; identify customers whose circumstances make them vulnerable and provide them with appropriate advice and support; and enforce appropriate recovery action.

Increase in Council Tax debt recovered Increase of in-year collection rate identification of vulnerable debtors who can be signposted for assistance within or without the council, where they engage with the Local Authority; Increase in Council Tax debt recovery due to knowledge of PAYE and self-assessment informationinformation-sharing-agreement-powers-and-objectives-0001:6

Name, address and contact or forwarding address of Council Tax customers who have received a liability order for failure to pay Council Tax disclosed to HMRC; and HMRC to supply PAYE and Self Assessment data

government-organisation:D25, local-authority-eng:BNSNo data

Government Secure Email

government-organisation:D25No dataP1Y2019-03-292020-03-282020-03-28Informationrequests@barnsley.gov.ukNo dataBarnsley Metropolitan Borough Council
9Pilot data share between Birmingham City Council and HMRC to manage and reduce Council Tax debt

To demonstrate the value of sharing local authority council tax debt data with HMRC to reduce and manage council tax debt. The pilot data share will help to manage and reduce council tax arrears; develop Birmingham City Council's recovery procedures; identify customers whose circumstances make them vulnerable and provide them with appropriate advice and support; and enforce appropriate recovery action.

Increase in Council Tax debt recovered Increase of in-year collection rate identification of vulnerable debtors who can be signposted for assistance within or without the council, where they engage with the Local Authority; Increase in Council Tax debt recovery due to knowledge of PAYE and self-assessment informationinformation-sharing-agreement-powers-and-objectives-0001:6

Name, address and contact or forwarding address of Council Tax customers who have received a liability order for failure to pay Council Tax disclosed to HMRC; and HMRC to supply PAYE and Self Assessment data

government-organisation:D25, local-authority-eng:BIRNo data

Government Secure Email

government-organisation:D25No dataP1Y2019-03-292020-03-282020-03-28infogovernance@birmingham.gov.ukNo dataBirmingham City Council
The 18 fields in this register

Field name

Field description

Information sharing agreement 0001

The unique code for the information sharing agreement.

Name

The title of the information sharing agreement.

Purpose

The purpose of the information sharing agreement.

Information sharing benefits

The intended benefits of the information sharing agreement.

Legal power disclosure

The legal power disclosure for the information sharing agreement — this is referring to the information sharing agreement powers and objectives record in the Powers and objectives for disclosure under the Digital Economy Act 2017 register.

Disclosed information

A description of the information disclosed by the controller under the agreement

Controllers

The unique codes for the disclosers of the information.

Controller names

Name of Controller(s) disclosing the information

Information sharing method

How the information is shared.

Processors

The unique codes for the receivers of the information being shared.

Processor names

Names of the processors or controllers in receipt of the information

Retention period

How long the information will be held by the recipient, formatted as described by the ISO 8601 time interval standard.

Start date

When the information sharing agreement will start.

End date

When the information sharing agreement will end.

Review date

When the information sharing agreement will be reviewed.

Contact

The contact details for subject access requests for the information sharing agreement.

Areas

The unique codes for the geographical areas the information sharing agreement applies to.

Area names

The names of the geographical areas the information sharing agreement applies to.